FREQUENTLY ASKED QUESTIONS


The following are frequently asked questions:

1)  HOW DO I SUBMIT FOR RENOVATION APPROVAL?
2)  WHAT ARE THE SPACE GUIDELINES?
3)  HOW DO I REQUEST FOR OFF-CAMPUS LEASED SPACE?
4)  WHAT IS EQUIPMENT MANAGEMENT?
5)  USC FACILITIES MANAGEMENT SERVICES (FMS)
6)  HOW DO I ORDER KEYS?
7)  HOW DO I MOVE MY LAB?
8)  WHAT ARE THE FURNITURE GUIDELINES?
9)  USC DEPARTMENT OF PUBLIC SAFETY (DPS)?
10) USC EMERGENCY INFORMATION?

 

1) HOW DO I SUBMIT FOR RENOVATION APPROVAL?  top

Academic units with renovations over the amount of $10,000 should submit the project for review to the Office of the Provost, Planning and Design.

First, you will need to work with your Facilities Director or Facilities Manager to:

  1. Determine the scope of work
  2. Work with Capital Construction Development (CCD) and/or Facilities Management Services (FMS) to determine the project budget and create a schematic design
  3. Review the scope of work with the Dean of your school. Get signatures of approval on a Memorandum of Understanding (MOU) which describes the overall project, estimated budget, anticipated timing, source of funds to pay for the work, and a justification. The MOU should demonstrate that you have evaluated your space and this is the only alternative.
  4. Obtain a signed project budget (including the project number) from CCD or FMS.

Once the above steps have been completed, please submit the renovation request via email – with the signed MOU and Project Budget attached – to Mandeep Bhari, Associate Provost for Planning and Design, Office of the Provost.

If your project is ONLY paint and carpet, please work with USC Capital Construction Development (CCD) and USC Facilities Management Services for a list approved contracted vendors.  You can work directly with the approved vendors, but CCD or FMS must sign off on the project.

Additionally, if your project is estimated to be over $100,000, a preliminary scope of work must be pre-submitted to the Office of the Provost for approval prior to engaging CCD.

 


2) WHAT ARE THE SPACE GUIDELINES?  top

Please see the USC Policy on Space Planning and Management for further information.  USC Space Management can assist with your space inventory.

Space requests should be submitted in memo form according to the guidelines to the Space Planning Committee

 


3) HOW DO I REQUEST FOR OFF-CAMPUS LEASED SPACE? top

 USC Real Estate & Asset Management assists with securing of leased space.  Academic units should complete a request for space form approved by the Dean/Director of the school as well as the Space Planning Committee

 


4) WHAT IS EQUIPMENT MANAGEMENT? top

Equipment Management is responsible for maintaining the University’s official inventory records for all University-owned, Government-owned, donated, and other Sponsor-owned equipment.

*Coming soon! Kuali Capital Asset Management System (CAMS)* – you will be able run your own equipment inventory reports, enter equipment relocation and retire equipment, see equipment depreciation, etc.

 


5) USC FACILITIES MANAGEMENT SERVICES (FMS)  top

USC Facilities Management Services provides  routine maintenance to public areas such as restrooms, classrooms, corridors, lobbies and other areas not designated to a specific department.  Some office maintenance included are custodial services, temperature comfort control, and repair/replacement of lights, ceiling tiles, cove bases, switches and outlets and emergency response.  Contact USC FMS for billable services such as minor projects such as patch/paint, mounting white boards, furniture relocations, etc.

University Park Campus
(213) 740-6833

Health Sciences Campus
(323) 224-7001 

 


6) HOW DO I ORDER KEYS?  top

Key requests should be submitted as a “Service Request” at USC FMS website.

You will only be able to order keys for the space your school is allocated.  Each school should provide a letter to the Lockshop of their authorized person(s) to order keys.

 


7) HOW DO I MOVE MY LAB?  top

USC Environmental Health and Safety is great resource for your laboratory safety needs or even to find out how to set up a lab.

 


8) WHAT ARE THE FURNITURE GUIDELINES  top

USC Business Services has contract suppliers with negotiated agreements that includes price discounts, simplified ordering methods, specialized delivery arrangements, specified customer service requirements, or efficient billing payment methods.


9) DEPARTMENT OF PUBLIC SAFETY (DPS)  top

USC Department of Public Safety is committed to providing the best quality services to the USC community. They can assist with access control, bicycle registration and enforcement, lost and found, patrol services, etc.

 


10) USC EMERGENCY INFORMATION  top

  • In the event of an emergency, information will be posted on the USC Emergency website or you can call the emergency information line: 213-740-9233
  • Register for TrojanAlert – this is an alert system that allows University Officials to contact you during an emergency by sending text messages to your E-mail account (school, home, office, etc), Cellphone, pager, Smart Phones and handheld devices, Land Lines
  • Building Emergency Response Teams (BERT) – Do you know where your building evacuation assembly area is?  Here is a good place to find where to report, should there be a building emergency.
  • Send mail to:
    Office of the Provost, Planning and Design
    835 West 34th Street, URC 202A
    Los Angeles, CA 90089-0751
     
    Phone: 213.821.2833